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Text
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1
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"Administration"
is procedure developed as a result of questions or problems
brought to the Board's attention which gives specific direction
to Board members and committees. These become effective upon
circulation of the minutes of the meeting that created or
amended the procedure and remain in effect until amended by
the body that last addressed the issue. As these procedures
are adopted by the Board, any changes must be brought to the
board for review. (If created by an ACOD, changes in procedure
shall be reported to the ACOD by the Board.)
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Apr
94
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9408
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*
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*
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2
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1
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5
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*
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"Operational" policy is information a club or entrant
needs to know. It typically addresses an area of the rulebook
or constitution and "amplifies, clarifies or interprets".
"These policies shall become effective when published
in FAN and shall remain in effect unless: 1] revised or revoked
by the board, 2] revised or revoked by the annual convention
or 3] incorporated into the running rules," but shall
never be in conflict with the rules or constitution.
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Apr
94
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9408
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*
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*
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3
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II
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3
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*
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Membership shall remind affiliate clubs of Art 2, Sect 3 once
each year; a change to member status is not automatic.
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Apr
94
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9408
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*
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*
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4
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9
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3
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*
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The Corresponding Secretary shall notify the Board of all
protests received since the last meeting, but protests will
not be read or discussed at Board meetings when no appeal
is filed, with the exception of cases when the field committee
files an appeal or requests that a specific case be reviewed
by the Board, or when the Corresponding Secretary notes significant
procedural irregularities.
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Apr 94
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9201
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*
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*
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7
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*
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*
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*
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The FAN mailing list will be made available to any ASFA sanctioned
club for publicity purposes only.
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Apr
85
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9201
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*
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*
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13
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*
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*
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*
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If there is an error on a certificate due to an error on the
entry form, a corrected certificate will be issued upon payment
of a $10 correction fee. There is a charge of $10 for each
duplicate certificate requested.
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Apr
94
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9201
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*
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*
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14
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*
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*
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*
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The ASFA will recognize the Bowen system as official and publish
an official top twenty each year for each breed.
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Apr
87
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9201
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*
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*
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44
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4
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3
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*
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The Scheduling Chairman may, in extreme circumstances, require
a print-ready premium list from clubs 45 days prior to the
trial date. Second offenses will be called to the Board's
attention.
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Oct
87
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9201
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*
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*
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75
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11
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*
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*
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Judges will receive free copies of the current rulebook and
Judges' Handbook upon receiving their license to judge. They
will also be sent copies of each new edition of the rulebook.
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Nov 00 R
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9408
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Apr
89
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*
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90
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I
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3
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*
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No member of the Board will be paid for services rendered.
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Apr
85
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9408
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*
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*
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90
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1
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3
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* |
No
member of the Board will be paid for services rendered. |
Apr
85
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* |
*
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*
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91
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9
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6
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*
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The Board will take no punitive action based on a statement
of irregularity with regard to anything that took place prior
to the date of Board review.
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Nov
84
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9408
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*
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*
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98
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8
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*
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*
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When the Board discusses charges against an individual it
shall go into Executive Session. The minutes of these sessions
shall not be included in the Board minutes but shall be filed
with the original charges with the Corresponding Secretary.
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Apr
94
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9408
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*
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*
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100
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*
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*
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*
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The Corresponding Secretary will send to FAN notice of any
club that has been officially admonished or censured by letter
from the Board for violation of the rules. The Corresponding
Secretary shall give a brief summary of the rules violation,
citing the section of the rulebook being violated.
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Apr
94
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9408
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Apr
94
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*
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103
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*
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*
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*
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Pending Board review, the convention planner may set registration
fees at different rates: registrations received by a deadline
and rooming at the hotel; delegates not rooming at the hotel;
registrations received late.
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Apr
88
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9101
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*
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*
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104
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*
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*
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*
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The convention planner will arrange an account for Board rooms
& meeting expenses, separate from the convention account,
whenever possible.
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Apr
88
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9101
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*
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*
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105
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*
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*
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*
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The convention planner shall prepare a full financial accounting
of the convention, listing income and expenses; this shall
be sent to the Recording Secretary in time to be circulated
with the minutes of that convention when published.
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Apr
87
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9101
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*
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*
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106
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iv
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7
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*
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Any individual, upon payment of the appropriate registration
fees, may represent only one member club as a voting delegate
and any number of other non-member clubs as an observer or
alternate at the ACoD. The convention planner will require
a separate registration fee for each club.
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Apr
90
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9201
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*
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*
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108
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*
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*
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*
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Each year the ASFA shall offer a plaque to each parent breed
club. This plaque is to be awarded to the owner of the highest
placing hound of that breed for the preceding year, under
the ASFA top ten system, that is owned by a member of the
parent club.
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Apr 94 R
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9408
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*
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*
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109
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*
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*
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*
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The Corresponding Secretary will provide the FAN editor a
list of Board members and chairmen within 30 days from elections
or change in positions.
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Apr
93
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9402
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*
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*
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110
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*
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*
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*
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Mail ballots cast by club delegates are considered public
and are available for release in all cases except regional
director elections. For regional director elections, all information
is available after the close of ballots; while balloting is
in progress the Corresponding Secretary shall only release
which clubs have voted.
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Nov 84
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9101
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*
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*
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111
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*
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*
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*
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The Corresponding Secretary shall forward a copy of all protests
filed with appeals, to the respective regional director.
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Nov
84
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9101
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*
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*
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113
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*
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*
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*
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The FAN mailing list should not be distributed in bulk or
sold without Board review. Any Board member has access to
the information for ASFA business.
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Oct 82
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9101
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*
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*
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114
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*
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*
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*
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A
free FAN subscription shall be terminated as soon as an officer,
director or chairman leaves the position; the successor shall
receive the free subscription immediately following the change.
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Apr
94 R
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9408
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*
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9402
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115
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*
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*
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*
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A free FAN subscription shall be sent to the six regular officers,
the immediate past president and the ten regional directors
for the duration of their terms. A free FAN subscription shall
also be sent to the ASFA Treasurer and to the chairmen of
the following committees provided they are not already receiving
a copy as a member of the Board: Scheduling, Judges' Licensing,
Records Coordinator, Forms Distribution, Field Trial Regulation,
Membership, Policy Compilation, Constitution Revision, and
Rules Evaluation. A complimentary subscription shall also
be sent to the Treasurer, the Webmaster and the coursing chairmen
of the CKC, AKC and the CanFAN editor. The FAN editor shall
make the decision on the number and distribution of free subscriptions
and provide a list to the chairman of the FAN committee.
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Apr
94 R
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9408
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*
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9402
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116
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*
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*
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The FAN editor may send a complimentary issue to those people
who contribute substantially to that issue if they are not
otherwise reimbursed for the contribution.
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Apr
93
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9402
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*
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*
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117
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4
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3
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3
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The Scheduling Chairman shall compile a list of clubs that
have failed to send a final premium list in advance of the
trial date and send it to the Corresponding Secretary, to
be reviewed at each Board meeting.
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Apr
94
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9408
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Apr
94
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Aug
94
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121
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vi
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4
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*
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Non-attendance at two or more consecutive Board meetings may
be considered dereliction of duty.
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Apr
90
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9101
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*
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*
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122
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*
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*
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*
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Each retiring regional director and key chairman shall turn
over to his successor all properties and records relating
to that office within 30 days of leaving his position.
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Apr
94 R
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9408
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*
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9402
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124
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xi
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4 & 5
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*
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The
chairman of judge's licensing is empowered to approve any
license (provisional, full and additional breeds) if all requirements
are in order and there is no negative correspondence in the
judge's file.
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Nov
80
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9101
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*
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*
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126
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*
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*
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*
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The chairman of Judges' Licensing will notify a judge and
Scheduling in writing within one week of any change in status
when the change is approved.
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Nov
88
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9101
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*
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*
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128
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*
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*
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*
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Any incomplete renewal applications received by the Membership
chair will be returned to the person who submitted the application
for correction and reapplication.
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Oct
82
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9201
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*
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*
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130
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II
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2
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*
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When an ineligible person is named as a club delegate, the
Membership committee shall return the application with a request
that another delegate be named.
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Apr 94 R
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9408
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Nov
90
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*
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131
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*
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*
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The Nominating committee will ask the nominee for Recording
Secretary to attend the Board meeting and convention for the
purposes of shadowing the outgoing secretary. Any other potential
nominee may attend for the same purpose. The newly elected
Recording Secretary shall be reimbursed per Board travel reimbursement
policy, provided he/she has attended and assisted in taking
minutes at both the Board meeting and convention.
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Oct 92
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9402
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*
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*
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132
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*
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*
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The Policy Compilation chairman shall prepare current operational
policies to be distributed with a specific issue of FAN .
A notice will be printed in the same issue stating that policies
are included in the mailing and additional copies are available
from Forms Distribution and on the ASFA web site The chairman
shall also prepare an update of all policies amended, adopted,
or deleted during the prior calendar year for distribution
to the ACoD.
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Aug
04 R
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0409
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Apr
89
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9101
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133
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*
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*
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*
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The President may, at his/her discretion, require a paid contractor
to attend a Board meeting.
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Oct
92
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9408
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*
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*
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134
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*
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*
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When the Board submits an issue to REC, the Board shall specifically
indicate if REC is expected to develop a rule change proposal
or review the issue and make recommendations.
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Nov
88
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9101
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*
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*
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135
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*
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*
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*
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The REC will have three regular members and two alternates.
The alternates have a voice during discussion, but do not
have a vote unless replacing a regular member. The REC chair
shall designate the alternates as #1 and #2.
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Nov
89
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9101
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*
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*
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136
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*
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*
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*
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Wording of official news published in FAN will supersede wording
of the minutes until a correction to either the minutes or
official news is published.
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Apr
94 R
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9408
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Apr
82
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9101
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137
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*
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*
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*
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The Recording Secretary will circulate draft copies of minutes
only to the Minutes Review Committee. In the event that the
majority of the Minutes Review Committee does not agree with
wording in the draft minutes, the Minutes Review Committee
shall draft alternative wording which shall be circulated
by the Recording Secretary with the draft minutes. After review
by the MRC, the Recording Secretary shall circulate minutes
to all members of the Board and key chairmen within 3 months
of a Board meeting and within 5 months of a convention. The
Recording Secretary shall have a draft copy of the minutes
to the Minutes Review Committee within 30 days of the Board
meeting. The Recording Secretary will circulate the minutes
within 60 days of a Board meeting and 5 months of an ACoD.
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Apr
97
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9804
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*
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*
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138
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*
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*
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*
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ASFA will not provide copies of record sheets to individuals.
|
Apr
86
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9201
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*
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*
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139
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*
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*
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*
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The Records Coordinator will send the original record sheets
and copies of the premium list for International and Regional
Invitationals to the Historian, one year after publication.
|
Nov
90
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9101
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*
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*
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142
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*
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*
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*
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The Records Coordinator will establish a duplicate copy of
each hound's record on a bi-monthly basis, to be stored in
a location away from the original records.
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Apr
94 R
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9408
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Oct
86
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9101
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143
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*
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*
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*
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The Records Coordinator shall keep all trial records submitted
by a club for one year from the date of publication of that
trial. All records received from clubs will be destroyed after
one year.
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Apr
94 R
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9408
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*
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9101
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144
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*
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*
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*
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The Records Coordinator will make a reasonable attempt to
follow up on judging changes noted in the trial results which
are submitted without an explanation.
|
Nov
88
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9101
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*
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*
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145
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*
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*
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*
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The Records Coordinator will notify the Records Chairman of
any situations resulting in unexplained changes to a premium
list or outstanding fines. The Chair will be responsible for
whatever action is deemed appropriate.
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Nov 88
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9101
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*
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*
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146
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*
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*
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*
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When publishing a hound in trial results, the suffix titles
listed shall be limited to those recognized for the dual certificate.
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Apr
94 R
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9408
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Nov
91
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*
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147
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*
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*
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*
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When a hound has earned an ASFA title, all known titles for
that hound shall be published with the hound's name in FAN.
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Nov 91
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9408
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*
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*
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149
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*
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*
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*
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The
Records Coordinator shall forward to the Judges Licensing
Chairman, any judges sheets which excuse, dismiss or disqualify
a hound and state a reason not in agreement with the rules.
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Oct
92
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9408
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*
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*
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150
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*
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*
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*
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Each Regional Director shall compile an historical photo album
within the respective region.
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Apr
94 R
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9408
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Nov
93
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*
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151
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*
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*
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*
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Each year Regional Directors shall complete a field representative's
report form on at least one trial hosted by each club attended
within their regions. Completion of the report is optional
only if the Regional Director is a member of the host club
or field committee. A copy of the report shall be forwarded
to the trial regulation committee chairman and the field chairman
within 30 days of the trial.
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Apr
94
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9402
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*
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*
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153
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*
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*
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*
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Minutes of each regional meeting shall be forwarded to the
Corresponding Secretary by the Regional Director.
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Nov
93
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9408
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*
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*
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154
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*
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*
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*
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The invitationals chair shall publish the current policies
for all invitationals in FAN on a yearly basis.
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Apr
94 R
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9408
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*
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*
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155
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*
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*
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*
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The Regional Director will send a letter to the Scheduling
chair listing the club which is approved to host that year's
regional invitational, with a copy to each club that submitted
a proposal.
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Apr
94 R
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9408
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Nov
90
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9101
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158
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*
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*
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*
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Regional Directors shall be reimbursed for any reasonable
expenses incurred: helping new clubs organize, renting facilities
for a regional meeting, keeping clubs informed, traveling
to trials within the region and for the promotion of ASFA.
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Apr
94 R
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9408
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*
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9402
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160
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*
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*
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*
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The Treasurer is authorized to collect the amount of a 'bad'
check plus any bank charges incurred, plus a $5 fine.
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Apr
82
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9101
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*
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*
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162
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viii
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5
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b
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